How to Plan and Host Board Game Events

A well-organized board game night is great. But getting there? That's often the hard part.

Coordinating schedules, deciding what to play, tracking who's coming—it can turn a fun hobby into a logistics headache. That's why we built events into tableport.

What Are Events?

Events in tableport are containers for your game nights. They have a start time, a location, attendees, and can hold multiple matches. Think of them as the digital equivalent of writing "Game Night - Saturday 7pm" on your calendar, but with more features.

Creating Your First Event

Here's how to set up a board game event:

Set the basics, title, date, time, and location
Set a capacity, optional, but useful if space is limited
Add games, suggest what you might play
Invite friends, send invites to your gaming group
Let people RSVP, attendees can confirm they're coming

Why Use Events Instead of Group Chats?

We've all been in those endless group chat threads:

"When should we do game night?"
"Saturday works for me"
"I can't do Saturday"
"What about Sunday?"
"Sunday afternoon or evening?"
"I have a thing at 3..."

Events give you a central place where everyone can see the plan. The host sets the time, and people either RSVP or they don't. Simple.

Tracking Matches Within Events

You can track all the matches played during an event. If you play three different games in one evening, each one can be recorded as a separate match linked to the event.

At the end, you'll have a complete record of:

What games were played
Who participated in each game
Final scores and winners
Total event statistics

Event Statistics

Over time, your events build up data. You can see patterns like:

Which player tends to win during your events
Average scores across all games played
Which games get played most often at your events

We're actively working on expanding these statistics, including per-game breakdowns and historical trends.

Public vs. Private Events

By default, events are private—only people you invite can see them. But we're working on public events for:

Board game cafes hosting open game nights
Community game groups looking for new members
Publishers running demo events

From Planning to Playing

Once everyone's there, you can focus on actually playing games. The logistics are handled and the matches are tracked.

The tableport Team, hello@tableport.gg